GENERAL WORK METHODOLOGY

APPRAISAL AND DEFINITION OF THE PROJECT (INCEPTION)

• Receive, appraise and report on the client’s requirements with regard to site information, planning and statutory requirements.
• Advise client on need for the appointment of consultants and procedures to meet his requirements including methods of contracting and on any supplementary service which may be required.

DESIGN CONCEPT (SCHEME DESIGNS)

• Architect prepares a design showing space provisions, planning relationships, standards of materials intended to be used and suitability of services, in sufficient detail to enable the design to be approved by the client. The input from the other trades is also incorporated at this stage
• The consultants advise the client on the feasibility of the project as designed, the estimated cost, budget, time schedule and statutory requirements and on supplementary services.

DETAILED DESIGN DEVELOPMENT AND APPROVAL

• The architect incorporate any changes on the design by the client. After the final scheme drawings are approved the will develop the detailed architectural designs.
• The detailed designs are shared with the other parties so they can develop their detailed designs and bills of quantities.
• The Architectural and Structural drawings are submitted for approval
• The consultants and the Client review the budget and time schedule. We also carry out value engineering to ensure the project is within the Client’s budget.

DETAILED TECHNICAL DOCUMENTATION AND TENDERING

• The consultants prepare working drawings, specifications and other technical documents necessary for the execution of the project. We also correlate the work of any other consultants in the preparation of the documentation.
• Attend any regular progress review meetings called by the client, form, frequency and duration of which are to be agreed to.

CONTRACT ADMINISTRATION AND SUPERVISION

• Call for tenders, review the tenders and negotiate the building contract if required.
• Advise the client regarding the award of the building contract and the compilation of Contract documents.
• Prepare the building contract documents and present same for signing by the parties thereto. This includes the administration of the contracts.
• The consultants inspect/supervise the works. Form, frequency and duration of meetings and visits related to administering the building contract/s and inspecting the works will vary according to the nature and stage of the construction and the project manager should clarify for the client the attention to be provided.

POST CONTRACT ADMINISTRATION AND HANDING OVER

• The consultants will carry out snagging of the project and ensure all the works are done as per the contract and quality required.
• Ensure the proper handover of the site to the client. This includes the defects liability period and closing of the project once the period elapses.
• The consultants and the contractor provide the client with as-built drawings, operational manuals and documentation.

DESIGN TEAM AND RESPONSIBILITIES

1. Project Manager (PM): The project manager is largely responsible for ensuring that a project is completed successfully. The project manager's job is to make sure the project stays on track and stays within the budget while fulfilling its goals. While managing relationships with contributors and stakeholders, project managers ensure that projects are provided adequate resources.

Project Manager Role:
• Developing a project plan
• Managing deliverables according to the plan
• Leading and managing the project team
• Advise the client regarding the award of the building contract and the compilation of Contract documents.
• Determining the methodology used on the project
• Establishing a project schedule and determining each phase
• Assigning tasks to project team members
• Communication with the stakeholders

2. Architect (AR): The architect develops a building as per the design concept and the requirements specified by the client. The architects develop design that are both creative in aesthetics and function. The designs should satisfy the building laws and the regulations of the state.

An Architect’s role includes:
• Develop schemes for initial discussion with the client. The architect will also incorporate any changes on the design by the client.
• Develop the detailed drawings with the client’s and other team member’s inputs. The details include the site plan, floor plans for the buildings and the buildings sections and elevations. Renders and other presentation drawings are also included in the detailed drawings.
• Discuss the design with the statutory authorities concerned, and submit the architectural drawings for approval.
• Prepare working drawings, specifications and other technical documents necessary for the execution of the project.
• Correlate the work of any consultants in the preparation of the documentation.
• Advise the client regarding the award of the building contract and the compilation of Contract documents.
• Inspect/supervise the works. Form, frequency and duration of meetings and visits related to administering the building contract/s and inspecting the works will vary according to the nature and stage of the construction and the architect should clarify for the client the attention to be provided.
• Issuing Certificates of successful Stage Completion which shall form the basis of payments made by the Client to the Contractor

3. Quantity Surveyor (QS): Quantity surveyors estimates and control costs for construction projects.

The quantity surveyor services include:
• Provide initial cost estimates, cost advice and cost planning
• Develop Detailed Bills of Quantities from the detailed drawings.
• Review the budget and time schedule.
• Advice on type of contract
• Preparation of tendering document
• Advice on obtaining tenders
• Negotiation with contractors
• Administer the building contract/s.
• Cost control and preparation of financial statements
• Valuation of work process
• Settlement of their final cost with the contractor and sub-contractors

4. Civil and Structural Engineer (SCE): The Structural Engineer’s role in the project is analyze the properties of all types of structures, test the behavior and durability of materials used in their construction and design and supervise the construction of all types of structures. The Civil engineer’s role is to deals with infrastructure, the provision of roads, water supply, sewerage and surface drainage.

The role of the Civil and Structural Engineer include:
• Developing the design of the Works from architectural drawings and preparing calculations, drawings and specifications of the Works
• Submission of the Structural Drawings to the appropriate authorities
• Participate in tender evaluation
• Inspecting and testing of all materials
• Provision of construction drawings and details
• Checking shop details
• Making site visits & construction inspections
• Health and Safety inspection
• Review the construction drawings when there are revisions and changes in drawings
• Provide as built drawings once the construction is completed.

5. Mechanical Engineer (ME): A Mechanical engineer is in charge of designing, constructing, installing, and maintaining mechanical machinery, tools, and components. The mechanical engineer deals with the design of plumbing and drainage systems, firefighting, ventilation and air conditioning.

The role of the Mechanical Engineer includes:
• Design of the mechanical components of a building, the air and plumbing systems within a building
• Design of the clean and grey water reticulation within the building.
• Develop the bills of quantities for all mechanical works
• Tender Documentation and evaluation
• Review documents submitted by the mechanical contractor to ensure that the materials that will be installed are correct.
• Attend meetings related to the construction project and site inspections
• To ensure the equipment is erected, pre-commissioned, tested (if required), and commissioned in accordance with agreed contracts.
• Provide all manuals and documentation for the installed works, equipment and machinery.

6. Electrical Engineer (EE): the Electrical Engineer deals with the design of electrical power supply to building light, automation and communication systems. The electrical engineer’s role is to survey the site and manage the design and construction of electrical systems so that they comply with the necessary codes.

The electrical engineering services include:
• Basic & detailed engineering for the provision of electrical installation including solar installation and electrical earthing as per the architectural drawings
• Design for illumination of different areas as per the architectural drawings
• Cable size calculation cable scheduling & route selection, overhead or underground, Proper protection system for all electrical installation to respect the architectural drawings
• The development of the bills of quantities for all electrical works
• Preparation of tender documents and tender evaluation
• Generally responsible for implementations and monitoring of all electrical-related works at the site.
• Coordinates with Client / Consultant’s representatives for any site instructions and inspection of works.
• Supports the Project Manager in accomplishing all the goals and targets for the electrical groups at a site.
• Provide all manuals and documentation for the installed works, equipment and machinery.